Hot-desking is an organizational workspace system in which desks are used by different people at different times, on an ad hoc basis. Typically, the aim is to maximize space efficiency and lessen real estate risk by reducing redundant office space.
What businesses use hot desking?
10 Companies Hot for Hot Desking
- Deloitte. Deloitte hopped on the hot-desking train when they moved into the Edge, a futuristic and ‘green’ building, in Amsterdam.
- Microsoft.
- Credit Suisse.
- Gensler.
- Square.
- Citigroup.
- LEGO.
- Macquarie Group.
Does hot desking improve productivity?
The study found that similar numbers felt that hot-desking made them more efficient and more creative. However, that also means that approximately 54% of workers feel that hot-desking provides either no boost or a negative boost to productivity. Hot-desking has its perks.
How hot desking can help a company to reduce costs?
Popular with employers, hot desking can cut costs by up to 30% and is designed to encourage collaboration between workers who wouldn’t normally coincide with one another. However, the idea of space sharing has proven to be not so popular.
Why hot desking is a bad idea?
Research has even shown that hot desking can result in higher levels of distrust, fewer office friendships and a perceived lack of support from management.
What are the advantages and disadvantages of hot desking?
The advantages and potential disadvantages of hot desking will be elaborated below with corresponding case studies.
- It is cost effective.
- It suits mobile and remote workers.
- Hot desking encourages a more social culture.
- It offers a tidier and more minimalist office environment.
- It makes the office an equal playing field.
How do you implement hot desking?
How to do hot desking right
- Create privacy opportunities: Give employees access to areas that emphasize privacy.
- Give employees personal space: Employee lockers are a great way to give back personal space.
- Coordinate IT first: Before making the switch to hot desks, collaborate with IT first.
How do you deal with hot desking?
How to Manage a Hot-Desking Workplace
- Manage the Change. Switching to hot desking can be a big cultural change for your organization.
- Embrace Technology. Providing the right technology is crucial for successful hot desking.
- Try “Hoteling” and “Zoning”
- Let People “Own” a Space.
What is a hot desking policy?
Hot desking is the workplace strategy where some or all employees share desks instead of having a permanent one, usually found in an activity-based work environment. Instead of assigning each employee their own desk, you can set up a system where desks can be shared throughout the day as needed by flexible employees.
What are the disadvantages of hot desking?
List of the Disadvantages of Hot Desking
- It may require new IT strategies.
- It may cause some staff to miss their personal space.
- It may cause leadership disruptions.
- It may require an increase in IT resources.
- It may restrict employee access when accommodations are necessary.
Why is hot desking used in the workplace?
Hot desking is a system employed in order to reduce desk numbers, as it allows several people to make use of the desk at several times, thereby only leading to the a less of desks when compared to the number of workers. However, several companies will need their employees to visit the office regularly.
Are there any problems with the Hot Desk system?
Having known that there is little to no privacy in the hot desking system, you would be apt to think that that is all the problem associated with it. That thinking would be wrong, however, as there are many more problems asides privacy where hot desking is concerned.
Do you need to visit the office with hot desks?
However, several companies will need their employees to visit the office regularly. This system is however harder to insist upon with hot desking because you cannot enforce the ‘pay regular visits to the office’ when you do not know where the individuals in your team are at particular periods.
Is there a way to reserve a hot desk?
All organizations attempting hot desking should have a process in place for employees to reserve desks. In more lean organizations, this could be a sign or dry-erase board on a desk that says if it’s reserved and to whom. In companies where this type of manual set-up would be a headache, desk reservation software will make hot desking a breeze.
